G-Force Dance Academy

The privacy of our student’s and parents is important to us. Whilst we need to collect certain information about you and your child to help safeguard that child during dance practice, the information held will treated in confidence.

G-Force Dance Academy needs to collect certain Data regarding the pupils who register with G-Force Dance Academy, Guest teachers, Pianists, Parents/Carers, and volunteers. Principal Gaynor Datson will act as Data Controller for G-Force Dance Academy.

The following personal information will be collected when you register with G-Force Dance Academy

• Child’s Date of Birth
• Child’s address
• Photographic permission for advertising and social media
• Ethnicity
• Medical information that parents see fit to disclose regarding their child’s fitness for dance class, rehearsals and shows.
• Academic School
• Emergency contact numbers for each child.
• Parent’s email to be added to the G-Force group email to enable the dance school to pass on information regarding events at the dance school quickly and securely.

• G-Force Dance Academy will use the emails provided within a distribution list for ease of contacting parents with news and events, class cancelations. If a student leaves G-Force Dance Academy emails will be deleted from the distribution list within 6 months and the students registration form destroyed.
• G-Force Dance Academy will not need to hold personal bank account details, credit card information of students or their parents/carers.
• Data including ethnicity will need to be shared with the Royal Academy of Dance and Imperial Society of Teachers of Dance in order to obtain pin numbers for the students and track the diversity of students attending dance classes. The pin numbers enable the societies to track the results of G-Force Dance Academy and also for the students to track their results especially in relation to UCAS points achieved.
• G-Force Dance Academy may need access to passport details or photographic ID for pupils over the age of 16 taking part in Vocational Exams. This is to ensure that the correct student is taking the exam.
• G-Force Dance Academy will keep details of exam results achieved by students.
• Students taking part in a performance: G-Force Dance Academy will need to keep dates of births, address, academic schools and other performances a student has taken part in and medical information for a period of three years after a performance in line with Wakefield Council guidelines, or any other Local Authority where G-Force Dance Academy students are taking part in performances in order to obtain a performance license. The council may ask to see any of the above documentation upon inspection at a dress rehearsal or performance.
• G-Force Dance Academy will need to hold the ID information e.g passport/driving license of any volunteer at G-Force Dance Academy who has applied for a Voluntary DBS though G-Force Dance Academy; this information will only be shared with Mayflower Disclosure Services and the Disclosure and Barring Service.
• G-Force Dance Academy will hold the personal information of its pupils and parents/carers for the time that the student attends G-Force Dance Academy and a maximum of 6 months after the student has left.
• G-Force Dance Academy will only use photos of students on social media and advertising where permission has been given by the parent/carer. No names will be used on social media.
• G-Force Dance Academy does not keep details of students or parents/carers bank accounts, Credit Cards, Religion, Genetic data, Political opinions, Sexual orientation
• Personal Data will not be shared with other pupils or parents/carers or given out for marketing purposes.
• Personal Data will be kept secure and disposed of safely and securely.
• If you believe your Data rights have been breached e.g loss of Data through loss of data storing equipment, lap top, USB stick, unauthorised access by a 3^rd party, human error, please contact Gaynor Datson so she can inform the relevant authorities within 72 hours.
• If you wish to see the Data G-Force Dance Academy holds on you and your child please contact Gaynor Datson who will be happy to help.